Project Profile

The Project Profile is an internal HTML-based software application in which project managers communicate requirements to developers to build websites. The tool exists currently as an Excel document, but we are looking to create a web application that will project managers and developers log notes, attached files, and sent notifications for project requirements and updates.

The Problem

Project managers and developers want to communicate about projects efficiently so that requirements are understood more clearly. The current procedure of sharing information in an Excel spreadsheet is cumbersome and prone to errors. Additionally, the process itself needs to be reevaluated to consider updates processes and remove irrelevant information.

Methods

  • Interviews
  • Workshops
  • Process flows
  • Wireframes
  • Prototypes

Tools

  • Adobe XD

Summary of Role

  • Gather requirements from project managers and developers
  • Conduct workshops for definition and ideation
  • Synthesize findings into wireframes and prototypes

Interviews and Discovery

While all agreed the current method of delivering project profiles was clunky, the process itself was not quite understood agreeably by project managers and developers. The first step was to understand the project itself by understanding each role’s needs. Through individual interviews with project managers and developers and a focus group, the process wireflow was developed to help both key groups understand the process as a whole.

Project Management to Development process workflow

Primary Users


Project Managers


Software Developers

Secondary Users


Customer Support

Workshop and Initial Wireframes

After the initial workshop to discuss the current process, the focus group met again to discuss the requirements for a new tool and how the information would flow through each step. Groups were formed to develop initial wireframes.

Refined Wireframes

After gathering feedback from the workshop, wireframes were designed in Adobe XD from the drawn wireframes. Popular ideas from the workshop, in conjunction with current processes.

Prototype

With additional feedback from the focus group, an interactive prototype was created and presented to demonstrate how the primary users, project managers and web developers, would interact with the application.

Screenflow of Project Profile prototype

LinkProject Profile Prototype

Next Steps

The Project Profile application has been forward to design and is currently under development. After the application has been completed and has had time in use, I expect there will be further opportunities to improve the interaction between project managers and web developers.